| We all like being appreciated by our bosses, | | | | lines. |
| colleagues, and co-workers for what we do; no one | | | | (4) While there’s no need for formality, do take the |
| likes being taken for granted. Appreciation is a small | | | | time to phrase your letter. |
| yet powerful gesture that leaves us with a smile, | | | | (5) Thank the recipient again and sign your first and |
| motivating us to keep on providing our excellent | | | | last name. Your letter should look like this: |
| service. | | | | Dear Joe, |
| Writing a short, yet effective business thank you letter | | | | Opening: |
| to a partner who closed an important deal for the | | | | “Wanted to express my appreciation for your |
| company, an employee who stayed overtime last | | | | contribution to closing the deal with Acme.” |
| night, or a customer who recently made a large-scale | | | | What specifically did you appreciate? |
| purchase, can work miracles in your business | | | | “Your negotiating skills are an inspiration to us all.” |
| relationships, and boost your reputation in both the | | | | Closing - Include mention of your future relationship: |
| business and personal spheres. | | | | “Thanks again. I look forward to our future |
| The guiding principle is that the more attention you give | | | | success.” |
| it and the more personal you are (not too personal!), | | | | Regards, |
| the more appreciated and effective your gesture. | | | | Bob Smith |
| Thanking someone by hand-written letter is much | | | | The last important step is proofreading. Make sure that |
| more appreciated and noticed than a hastily dashed | | | | you used proper punctuation, followed English grammar |
| thank-you e-mail. Follow these guidelines to write an | | | | rules, and your spelling is correct. The last thing you |
| effective business thank you letter: | | | | want is to deliver your letter with embarrassing |
| (1) A hand-written letter wins―it reflects more | | | | grammar or spelling errors. |
| personal attention. | | | | We recommend writing your business thank you letter |
| (2) Use the recipient's first name in your greeting, i.e., | | | | using English grammar software that easily transforms |
| "Dear Alice", again, for a personal touch. | | | | your English writing into clean, professional, and rich |
| (3) The body text should consist of no more than 3-4 | | | | text. |